Flow
Connected intake pages by TMN Creative
Beautiful, practice-branded intake pages designed to turn more of the traffic you already have into inquiries, connected to your existing workflow so your team can act immediately.
Safe Secure Reliable HIPAA compliant See what each check meansPatients and families have choices, so your team should be able to respond as soon as an inquiry comes in. The details your team needs arrive as a referral in the system they already use, with branded notification emails to the people you choose.
The application arrives by email
Someone on your team types it into your system
Then follow-up starts
A patient or family applies on your custom page
The details arrive mapped into a referral
Your team is notified and can act
Branded notification emails go to the people you choose.
At the pilot practice, staff reported waits of up to 4 hours on website applications. One recent application was worked in about 15 minutes.
Under 7 secondsfor every submission, from received application to delivered referral
100%of submitted applications delivered on the first attempt
0lost applications
22 of 22 submitted applications, including 1 test, at 1 ABA practice from Aug 24 through Sep 29, 2026.
A generic form asks for a name and sends an email. Your page is built around your specialty, services, locations, insurance, and real intake questions, so patients and families know why to choose you.
Designed by Trevor Niemann of TMN Creative.
Sample intake page for an ENT and specialty care practice. It asks for the patient’s name, date of birth, reason for the visit, insurance, and preferred location.
Sample intake page for a behavioral health practice. It asks for the person’s name, date of birth, the kind of support they want, insurance, and preferred location.
Sample intake page for an oral and dental practice. It asks for the patient’s name, date of birth, visit type, insurance, and preferred location.
Sample practices with synthetic content.
See a pediatric practice example: a family applies on a page built for the practice, and the referral arrives where the team already works.
Safe, Secure, Reliable, HIPAA compliant. See what each check means.
Illustrations use synthetic data.
Families have choices. Your website and existing workflow should work together to help them choose your practice. Meet TMN Flow, the newest member of your team. Your team spends less time retyping applications and more time communicating with families and helping them take the next step.
Instead of a generic form and a plain email, it offers a beautiful, customized landing page specifically designed to convert leads to your practice, and then connects those leads directly to your existing workflow. The details are mapped directly into your system, so your team can act immediately, without waiting on a forwarded email or re-entry.
In our pilot, 100% of submissions were delivered on the first attempt and landed in 4 to 7 seconds. 0 lost. Staff reported waits of up to 4 hours on website applications, and a recent one was worked in about 15 minutes.
In today’s fast-paced environment, speed and customer service are critical. You already pay to bring families to your website. TMN Flow works day and night to turn more of that traffic into inquiries. And custom reporting can show which marketing brings them in.
Safe, secure, reliable and HIPAA compliant. Every practice gets its own AWS environment under a signed BAA, encryption keys made for that practice alone, every application encrypted twice, and access locked down, even from us.
Request a review of your intake and see what TMN Flow can do for your practice today.
The details are mapped into the referral, so there is nothing to retype and no re-entry typos. That gives your team more time to contact patients and families, answer questions, and help them take the next step.
Your brand, your strengths, your locations, your real intake questions. Easy to finish on a phone.
Required fields, formats, and location choices are validated on the page and again on the server before anything moves.
TMN Flow maps the agreed answers to the fields in the system your team already uses, so nobody retypes them. Credentials stay on the server, out of the browser.
The referral is in your system, ready for a person. Branded notification emails go to the people you choose.
Illustrations use synthetic data.
TMN manages the page, the connection, and the notifications as 1 service. You do not coordinate a designer, a form tool, and an integration contractor, and there is no new software to learn.
We document your current form, system access, notifications, locations, and exceptions.
Your partA short intake review call
We agree on every field, destination, and routing rule before anything is built.
Your partApprove the field mapping
We design the page and connect it through your system’s approved access.
Your partReview the page before launch
A synthetic submission runs from the public page through to the destination record.
Your partSign off on the result
We launch on your approval, record each delivery with its status and attempts, and handle issues and updates.
Your partTell us when your intake process changes
We monitor the page and the connection every month and handle delivery issues as they come up.
A new location, insurance plan, service, or notification recipient is 1 request to us, inside your agreed scope.
You approve a written scope and price before any work begins.
See available source and form-progress data together, then connect inquiries to patient and revenue outcomes when your systems provide approved data.
Each submission’s delivery is recorded with its status and attempts. The records hold no patient fields.
Custom reporting can show available campaign and referral sources, and aggregate counts of where people stop on the form. We confirm the data available and agree on the build for your practice.
With approved access to outcomes recorded in your systems, custom reporting can connect inquiries to appointments, new patients, and recorded revenue. We confirm what can be matched before we agree on a scope.
The reporting we design leaves out typed answers, patient identifiers, full page addresses, advertising pixels, and session replay.
Every TMN Flow launch runs in a dedicated AWS environment under a signed BAA, with encryption keys made for your practice alone, access locked down even from us, and every change on the record. See every security control
Nothing launches until your team approves in writing what is collected, where it is stored, who is notified, and how long it is kept.
Each application is encrypted twice, under keys made for your practice. Your system’s credentials stay on the server, and the public page has no CMS, plugins, or database to attack.
Every application is saved before it is sent, retried automatically, and recorded with its status and attempts.
BAA-covered AWS infrastructure, a signed BAA with every practice, and documented safeguards before patient data moves.
In our pilot, every recorded delivery reached the practice’s system in under 7 seconds after the website stored the application.
Yes. The connected page can be linked from your current website or placed on a subdomain you approve. We coordinate the handoff with whoever manages your site today.
TMN Flow can connect to a system that offers an approved API for creating referrals or intake records. It runs live today with 1 system in our pilot, and we confirm your account’s access during the review.
The people you choose. We send branded notification emails, tailored to your practice, to staff, leadership, or any combination. We confirm recipients and content with your team.
Each application is saved before it is sent, and every delivery attempt is recorded with its status.
Because the page and the connection are run for you, every month. Every delivery is recorded with its status and attempts. When you add a location, an insurance plan, a service, or a notification recipient, we make the change. You approve a written scope first, and changes outside it are quoted before any work. It is month to month.
A flat setup fee and a flat monthly fee, month to month. You get both in writing after the review, before any work begins. The provider of your system may charge separately for API access, and we confirm that with you on the review.
Yes. Every launch runs on BAA-covered AWS infrastructure, with a signed BAA with your practice and documented safeguards in place before patient data moves.
A short call with Trevor. We review your form, inquiry volume, follow-up process, and reporting goals. You leave knowing where a connected intake page could help, whether your system can be connected, and the scope and price. Nothing to prepare. We pull up your site on the call.
Trevor Niemann
Founder, TMN Creative
Requests go directly to Trevor.
This form is for business and workflow information only. Please do not include patient names, health details, or other patient information.